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CreatiFI FAQ

In the following, you will find a list of frequently asked questions. We were trying to give short answers to highlight the key aspects that would be relevant for a potential proposer.

Q: What is CreatiFI looking for?
A: The project will introduce FIWARE technologies to relevant communities of Creative Industries and attract a large number of developers to participate in developing tools and services for creative communities. CreatiFI will develop a large amount of FIWARE prototypes and technically mature commercial viable FIWARE tools for the Creative Industries.

Q: What is CreatiFI not looking for?
A: Apps that don’t have a clear plan on how to implement  the FIWARE technologies  will not be funded. Also apps that are not related to creative industries and cultural sector domain will not be supported.

Q: How many Apps does the project expect to fund?
A:
CreatiFI will fund around 18 Apps in Open Call 2, of which minimum 4 are developed with and validated in living labs organised in creative hubs of Open & Agile Smart Cities.

Q: What topics can be addressed?
A:
 Proposal that address topics in relation to the Creative Industries such as: advertising, architecture, arts and antique markets, crafts, UX design, communication, design, designer fashion, film, video and photography, software, computer games and electronic publishing, music and the visual and performing arts, publishing, television and radio.
We are also interested in creative solutions within an smart city context, using real time data feeds.

Q: Who can participate in CreatiFI Open calls?
A:
Web entrepreneurs, micro, small and medium enterprises, or teams of web entrepreneurs and/or SMEs established in a EU member state or Switzerland, Israel, Norway, Iceland and Liechtenstein, Turkey, the Former Yugoslav Republic of Macedonia and Serbia, Albania, Montenegro, Bosnia & Herzegovina, Faroe Islands or Republic of Moldova.
Once being selected in open call 2, teams must be formally organized in a European legal entity (private law company, association or foundation) registered under the laws of a EU country. The established entity must comply with the EU tax and social security obligations.

Q: Is it also open to research institutes or only for industries?
A:
As long as your organisation fulfills the SME criteria and you are developing and bring-ing the envisaged Internet or mobile app to market with your employed staff, also research related organisations could apply, to e.g. preparing a spin-off.

Q: What are the key benefits for an app developer in CreatiFI?
A:
You can reuse FIWARE results and specifically the FIContent platform that reduces your development efforts when aiming at the realisation of cloud based solutions for creative industries. You can benefit from features other apps are providing, while coupling them via the FIContent platform. Furthermore, participating in the ecosystem of the Future Internet initiative including the app market place might open new business opportunities for your app. On top of that, the funding will minimise your financial risk and the development results remain your intellectual property.

Q: How can I apply?
A:
Prepare a proposal, incl. Product Plan explaining the technical context, the business value and the project planning. Submit your proposal before the call deadline via the CreatiFI website.

Q: How do I have to plan the Commercial Development & Acceleration?
A: Your product plan has to follow the Guide for Applicants. It is crucial that you are defining a clear schedule and the results that will be elaborated. Please make sure that the CreatiFI team will be able to test and validate your deliverables, if the proposed functionalities/features of your app are satisfactory implemented in your commercial product. This planning, the commercial product and the commercial results as well as the list of deliverables and a documentation of the developed results will be the main references for reviews and deciding on granting the awards.

Q: What happens if I cannot accomplish the Project Plan milestones?
A:
You will get the possibility to justify the non-accomplishment in an Executive Project Management Board hearing if its outcome is negative, no more funding is granted and you are no longer eligible for further participation in the CreatiFI activities.

Q: Who is my local contact for the project?
A:
There are several contact points of the CreatiFI project, located in Belgium, Finland, Spain and Italy. You can contact any of them, as it seems suitable for you. They are able to respond either in their local language or all are able to respond in English.

Q: When do I start?
A:
After the evaluation and selection has ended, i.e. November 2015 for the selected projects from Open Call 2, as to your individual project plan. Your plan defines a start and an end-date for your project, which can be chosen freely in a time span of 4 months after the signature of the sub-grant agreement with the CreatiFI project. The latest end-date for the selected projects from Open Call 2 is September 2016.

Q: Does CreatiFI predefine Future Internet related apps that shall be developed?
A:
No. We are open to any idea making use of FIWARE in the context of the addressed business domain and promising a business value.

Q: There is separated quota for smart city and open data solutions. If I answer yes on that question is my proposal valid only in that quota?
A: No, your proposal is totally valid in general quota. The question is for the project to measure which companies are interested in the smart city and living lab. A living lab will be set up for the companies by the consortium. You do not need to explain in this phase what kind of living lab activities your company would like to do.

Q: How many organisations should participate in an app development?
A:
We are generally expecting that one web entrepreneur or SME is applying for the sub-grant. However, this web entrepreneur or SME could cooperate with other entrepreneurs or SMEs for development. These development partners should be named in the proposal and they must meet the same criteria as the proposer, which means that the must also be a SMEs in Europe or an associated country. Furthermore, they should directly carry out work under the supervision and responsibility of the proposing web entrepreneur or SME (see also the question below on eligible costs).

Q: Can I “sell” an existing app that is already available?
A:
No. Only efforts for developing a new app will be reimbursed. Of course you can develop on top of existing components/modules – this additional development could be reimbursed.

Q: Can I advertise my app publicly in other channels than EC related ones?
A:
Sure you can. However, any dissemination action needs to state that the research and work leading to the results has received a subgrant from the European Union Seventh Framework Programme (FP7/2007-2013) under grant agreement n° 632905.

Q: Which trade fairs and events can I use for dissemination of my application?
A:
There will be a series of European events for disseminating all applications from all accelerator projects in the next two years.
As a minimum requirement, we expect that you will present your application in one of those main events and one CreatiFI specific event during the project runtime. If you want to use other trade fairs we appreciate. However, from a formal point of view, you need to explain the expected costs as well as to detail the planned dissemination action and the importance/added value of doing so. “General networking activities” by e.g. visiting workshops, trade fairs and/or conferences cannot be considered as eligible. It is expected to have at least an explicit presentation of your app and a clear relation to the Future Internet programme.

Q:  Can I submit several proposals to different FIWARE accelerator projects for the same software application?
A:
Yes. You can submit the same proposal to maximum 3 FIWARE Accelerators. Double funding is not permitted – a proposal can only be selected and supported by one Accelerator. The submitted applications to the 16 accelerator projects will be crosschecked to identify any redundant proposals.

Q: Can we present two or more proposals for different software applications?
A:
No, we ask you to only submit your best proposal, the business idea that best fits the objectives of CreatiFI with the highest potential to succeed.

Q: What is the available sub-grant for the product and go-to-market plan?
A:
Within CreatiFI, we will limit the funding for one proposer to maximum 100 kEuro in Open Call 2. This limit is independent of the number of apps proposed. Open Call 2 will focus on commercial development and acceleration; it aims at attracting projects in the final development and go-to-market phase.
The approved budget (maximum 100 kEuro) will be progressively granted during the course of the commercial development and acceleration phase:
• Selected proposers will receive 10% (maximum 10 kEuro) of their projected budget as an award for successfully completing this first stage.
• All teams are checked on progress in terms of tangible outcomes against the milestones projected in their approved Project Plans.
If the check-up outcome is positive, the team is awarded 20% of the projected budget (maximum 20 kEuro) at the first quarterly evaluation point, and 30% of the projected budget (maximum 30 kEuro) at the second quarterly evaluation point.
• At the end of the commercial development and acceleration phase, the participants are evaluated on their final report that concerns two aspects mainly: the technology and the execution of the business plan.
If the evaluation outcome is positive, the team is awarded the final 40% (maximum 40 kEuro).

Q: What language should the proposal be submitted in?
A:
Proposals should be submitted in ENGLISH.

Q: How do I prove technical excellence of my team?
A:
The short presentation of your organisation shall outline your key competencies and previous experience with respect to relevant implementations, projects and or products. Moreover, you need to provide short CVs of those individuals that will mainly work in your project – please do not put CVs of individuals that are finally not working or just with a minor role in your proposed work. Those CVs (approx. 3-5 lines of text) shall reflect their education and previous experiences that is relevant for the work proposed.

Q:  How should the proposal be submitted?
A:
There is a submission tool that is accessible via the CreatiFI website.

Q: How will my proposal be evaluated?
A: External evaluators will assess the proposals based on predefined evaluation criteria. Based on the evaluation results, proposals will be ranked and funded as long as funding is available and the quality of the proposals is above the defined thresholds. CreatiFI submissions will be evaluated in a double blind cross-regional review process. All submitted proposals will be reviewed remotely and scored by three evaluators – one local and two non-local.
The 40 top ranked proposals (provided overall quality of submissions) per hub will be invited to pitch to a panel of experts, consisting of external experts representing Creative Hubs in Smart Cities and members of The Creative Ring, the representatives of the CreatiFI Regional Hub, the CreatiFI Project Coordinator, and venture capitalists.
Pitch events will be organised in each hub in the week of October 26th, 2015.

Q:  My proposal has been selected for funding, now what?
A:
The CreatiFI project team will inform you and invite you to an individual kick-off meeting in November, to review and fine-tune your Project Plan when needed. The sub-grant agreement will be based upon this jointly reviewed project plan. As soon as this agreement is signed you can start your work, based on your project plan that will be used as an annex to the sub-grant agreement, detailing the technology dimension, the go to market activities and any other actions to achieve the final goal.

Q: Who owns the Intellectual Property of the Software that my organisation develops?
A: You or your organisation owns the IPR.

Q: Which programming language do I have to choose?
A:
The application that you are developing can be written in any language that you prefer.

Q: Which are the general requirements of the apps to be developed?
A:
They need to use FIWARE technology/software. Within CreatiFI we are encouraging the usage of the Specific enablers developed on the FI-CONTENT2 platform. As a final deliverable of the project it is mandatory to have at least one (1) FIWARE Generic enabler integrated.

Q: Are there specific technical requirements?
A:
You shall use results of the Future Internet programme that were developed before. The basic intention is to test, improve and promote the wide uptake of those results to achieve a critical mass of commercial adoption of the FIWARE technology (http://catalogue.fiware.org/). In the CreatiFI project we are promoting the use of the FICONTENT2 platform (http://lab.mediafi.org/) which is one of the Future Internet Phase 2 results. For being eligible to ask for a subgrant you need to use FIWARE results. Without this usage your proposal cannot be considered for funding.

Q: What support will be given to the developers selected in the open call?
A:
The CreatiFI project will provide technical assistance in accessing and using FIWARE technologies as well as supporting the business dimension and refinement of business models. Technical support will be handled through techsupport.creatifi.eu.
Moreover, there will be communication channels to a larger target audience of potential customers – i.e. through Creative Ring, CreatiFI partners, European Business Network (EBN).

Q: When do I start?
A:
Once Open Call 2 evaluation and selection has ended, all Project Plans accepted will have to start in November 2015 and end September 2016.

Q: What major releases of the FICONTENT2 platform are planned such as to align App development?
A:
The Specific Enablers of FICONTENT2 are validated and ready for integration by projects selected in call 2.

Q:  How many Prototypes and Apps does the project expect to fund?
A: For Open Call 2 totally 18 winners will be selected with minimum 4 participants per CreatiFI Regional Hub.

Q:  What support materials are available for proposers?
A: Proposer can use the CreatiFI call text and the guide for applicants. Moreover, there are diverse FIWARE resources explaining the technical dimension of the programme.

Q:  When would my participation start, if selected and administrative process completed?
A: After the close of the call, the CreatiFI project will evaluate the proposals with the help of external experts. The proposals will be ranked and the top 40 ranked proposals (10 per hub) will be invited for a live pitch.
In total 18 projects will be selected. Based upon the 5 best projects per hub, the top 4 of each hub will be automatically selected, the fifth project will be evaluated and the best 2 projects will be selected by the 4 lead hubs and a team of external experts including venture capitalists. The winners of the pitch will be invited for an individual kick-off, reviewing the project plan and signing the sub-grant agreement (i.e. contract). All this might require 6 to 8 weeks upon submission.
This means that you could start in November 2015, if you submit a proposal for the second open call.

Q: Do I need a VAT number?
A:
Providing a VAT number is not mandatory to submit a proposal to the CreatiFI Open Call. However, in the event the Applicant has been accepted and, in order to receive and spend the funds, he/she will need to provide a VAT number and be compliant with regional and national security laws.

Q:  What has to be reported for a reimbursement of costs?
A:
In order to get a full reimbursement of your costs you will need to provide a quarterly detailed overview of expenses in relation to your budget. Expenses not related to the CreatiFI budget will not be expensed. The documentation has to clearly list the delivered features in relation to your proposal, the annex to the contract.
The commercial product needs to be delivered in a way, that the CreatiFI project is able to test the developed features. If there is a need to present your source code for review the CreatiFI project will not disclose any intellectual property as far as required by your organisation.

Q: What are eligible costs?
A:
Only costs generated during the lifetime of the project can be eligible. Generally, costs must be actually incurred (actual costs). That means that they must be real and not estimated, budgeted or imputed. Costs must be determined in accordance with the usual accounting and management principles and practices of the beneficiary. The accounting procedures used in the recording of costs and receipts shall respect the accounting rules of the State in which the beneficiary is established. The beneficiary’s internal accounting and auditing procedures must permit direct reconciliation of the costs and receipts declared in respect of the pro-ject with the corresponding financial documents.
Cost must be used for the sole purpose of achieving the objectives of the project and its expected results, in a manner consistent with the principles of economy, efficiency and effectiveness. Finally the costs must be indicated in the proposal and the annex to the sub-grant agreement.
Moreover, personnel costs are only the costs of the actual hours worked by the persons directly carrying out work under the project and shall reflect the total remuneration: salaries plus social security charges (holiday pay, pension contribution, health insurance, etc.) and other statutory costs included in the remuneration.
Such persons must:
− be directly hired by the participant in accordance with its national legislation,
− be working under the sole technical supervision and responsibility of the latter, and
− be remunerated in accordance with the normal practices of the participant.
A subcontractor (i.e. a third party which has entered into an agreement on business conditions with your organisation) is not considered eligible for realising your planned core work. Since a subcontractor that would carry out part of the work of the project would work without the direct supervision of your organisation and without a relationship of subordination. Subcontracting can only be allowed for non-core task (e.g. creating a poster, events, communications) and which are of small amounts.
However, a small travel budget and dissemination material in order to present your project in the FIWARE events and CreatiFI project related activities would be eligible. We would not recommend to plan for equipment, since assuming a relatively short time period of the project, the time for depreciation would be expected too long. However, if you see an explicit need, please explain at sufficient detail in your proposal how the depreciation costs are accounted for enabling the external evaluators to assess the eligibility.
The following costs shall be considered as non-eligible and may not be charged to the project:
a) identifiable indirect taxes including value added tax, b) duties, c) interest owed, d) provisions for possible future losses or charges, e) exchange losses, cost related to return on capital, f) costs declared or incurred, or reimbursed in respect of another project of the Union or of Euratom, g) debt and debt service charges, excessive or reckless expenditure.

Q:  What are the maximum reimbursement rates of eligible costs?
A:
When planning your project and the related development efforts for realising the app, you can calculate with 100% reimbursement of person efforts (i.e. developer related actual salary plus employers share). On top of the personnel costs you can add 7% of overhead that would also be reimbursed. Maximum 15% of your budget can be used for subcontracting. Travel costs could be reimbursed if they are directly required for being able to realise the app development and the go-to-market (e.g. travels to your business partners and potential customers). However, you would need to be prepared to explain the purpose and results. You could also ask for some consumables (e.g. printing of flyers that are presenting the App).

Q: Do I need to calculate for travel costs and dissemination events?
A: Yes please. Generally, a small budget for travel and dissemination materials shall be taken into account for being able to present your results in FIWARE related activities. In accordance to your proposed project, you could also plan for required travels as well as for the dissemination and preparation of app exploitation after your project ends. More-over, we will also invite selected app developers to larger events for being able to disseminate to a large target audience.

Q: The European Commission can ask for an audit – what does this mean?
A: It is neither explicitly planned, nor predefined, but the European Commission may, at any time during the implementation of the project and up to five years after the end of the project, ask for financial audits or technical audit/review to be carried out, by external auditors/ experts, or by the Commission services themselves including OLAF. You need to keep your contractual documents and documentation of results elaborated at the defined milestones and specifically those main milestones that served for the review of being able to decide on the reimbursement of costs.

Q: What happens if I cannot accomplish the project in the planned time?
A:
You will have to deliver your project as to your product plan. It is not possible to extend your project in time. If you are not able to deliver in scope and time as to your project plan, you will get the possibility to justify the non-accomplishment in an Executive Project Management Board hearing. If its outcome is negative, you will no longer be eligible neither for further fund-ing nor for participating to CreatiFI activities.

Q: What happens if I accomplish my project earlier compared to the initial plan?
A:
You can initiate the review procedure of the CreatiFI project earlier and update your planning for post project activities. However, due to aspects of efficiency within the overall accelerator project, the review might not take place immediately, but tries to group reviews of several accomplished projects. However, you would be informed accordingly.

Q:  Can I ask for more information?
A: If you have specific technical requests for support/clarification, please register on the CreatiFI technical support tool techsupport.creatifi.eu and raise a ticket.
If you need clarification about administrative aspects of the CreatiFI open calls you can contact your local hub in
BeNeLux iminds@creatifi.eu,
Scandinavia Helsinki@creatifi.eu,
Spain Barcelona@creatifi.eu, and
Italy Trentino@creatifi.eu.
Then, the hub will contact you to provide those clarifications or any documents that may support the response.
Pre-proposal check: You can also get feedback to your idea through our pre-proposal check before starting to apply.

General Information available in the Internet

FICONTENT2
Website of the project that develops the FICONTENT2 plat-form for business collaboration http://mediafi.org/
FIWARE software catalogue
Providing access to software resources to be used for the development of Future Internet software applications.
http://catalogue.FIWARE.org/
FIWARE recommendations for Submitters
https://www.fiware.org/fiware-usage-questionnaire/
FI-PPP
Central page of the ‘Future Internet Public Private Partner-ship’ programme
http://www.fi-ppp.eu
Creative Ring
The Creative Ring is a new experimental community and platform for sharing creative and innovative content and activities all over Europe, using advanced Internet technolo-gies and networks.
www.creativering.eu
OASC
The vision of the Open & Agile Smart Cities initiative is to create an open smart city market based on the needs of cities and communities.
http://connectedsmartcities.eu

Additional FAQ’s can be found at CreatiFI’s technical wiki.

Contact us: info (at) creatifi.eu